5 Tips to Expand the Lifespan of Your Printer Cartridges

Whether you’re a small business of 10 people or a large corporation of 500 staff members, you understand first-hand just how expensive printer cartridges can be, and how quickly they run out.

Despite the push towards a paperless office, businesses everywhere still rely on the necessity of printers. With that necessity comes the constant use and purchasing of printer cartridges. Black and white or colour, one-sided or double-sided, a company can imbibe a printer cartridge in the blink of an eye. This is a trend that is terrible for an enterprise’s budget. But what can you do?

Although brands have done a commendable job in ensuring printer cartridges can last longer than they used to, it is still a costly endeavour to use an office-wide printer where hundreds of sheets are printed every single day: reports, white papers, accounting spreadsheets and the list goes on.

What if we told you there were various methods to employ to save you money on printer cartridges? Would you believe us or would you think this was an elaborate prank?

Here are five tips to expand the lifespan of your printer cartridges:

📄 Reduce Your Need for Colour Jobs

Let’s face it: colour printing is going into the dustbins of history. Or at least it will eventually be.

Everything from being environmentally-friendly to trying to save a buck or two, colour printing is an expensive habit to have. Yes, colour can make reports look suave and slick, but when a considerable chunk of your budget is being eaten alive, you have to look beyond appearance.

Moving forward, it is best to reduce your demand for colour printing and leave it to B/W.

📄 Turn on the Toner Saver Feature

Do you have a laser printer? Well, if you do then you will likely notice a toner saver mode that helps reduce the amount of toner that is being used. You may think that this will diminish the quality of your output but it actually keeps the quality pretty reasonable. So, turn it on! If you don't have a laser printer, check out the selection available at West X Business Solutions.

📄 Create a Schedule for Printing

One of the best ways to both save money on printer cartridges and to print less is to establish a schedule, and even a regimen, for your printing. For instance, you will only print up to 50 documents per day and it will only take place between 9 a.m. and noon – between four and five you’ll print but it will only be in black and white.

By adopting a schedule and a regimen, you will immediately notice your printing costs tumble.

📄 Skip the Colour Cartridge

Here is a question that has befuddled the masses for so long: are colour cartridges necessary?

Oftentimes, you will receive a message that your colour cartridge is out. Most of the time, you will replace it right away, but not this time. In the future, you will ignore the message and inform your printer that you wish to print in grey-scale or black and white. Should the printer refuse to print with an empty colour cartridge then you can remove the cartridge from the printer.

Employing this method of printing will save you money by not acquiring a colour cartridge. Learn more about the different types of cartridges at Chron.

📄 Take a Look Before You Hit Print

Finally, prior to hitting the print button, carefully peruse your documents and pages.

Spelling, grammar, placement, typos, font and size are all elements you need to concentrate on before you hit print. This is important because then you won’t have to go back and print another series of pages because you made several errors.

Simply put: take the time to look at your pages before you hit the print button.

Depending on the frequency of your printing use, you can expect to spend anywhere from a couple of hundred dollars to as much as thousands of dollars per year. This is costly for anybody. Printer cartridges are a must-have, but they are expensive. To avoid the considerable chunk missing from your budget, you can take the appropriate steps to reduce your printing jobs.

Remember, by being conscientious of what you print, you can help your organization take that one closer step to becoming completely paperless. That’s the goal, isn’t it?